Dear DAMA Member

As you may be aware, the committee that runs your DAMA meetings is backed by a legal structure with a constitution and various laws guiding its activities. The current structure is unwieldy, but was deemed to be the most appropriate at the time it was set up. We have now found a more efficient structure to which we wish to transition. This requires that the membership of DAMA vote on a Special Resolution (this term has meaning within the relevant legislation) to wind up the existing structure and transfer to another structure.

We are now asking you to vote on the Special Resolution:

"That the company change its registration to registration under the law of the State of Victoria"

The National Board of DAMA Australia and the Victorian Branch Committee urges you to vote "YES" to this resolution. It is also important that as many members as possible actually vote on this resolution, so that the transition can be legally valid.

You can vote in 2 ways - either by attending the next branch meeting and voting in person (Wed 24^th June 2009 @ 5:30pm), or you can vote by proxy, by completing the attached proxy form and emailing it to richard.kevan@oakton.com.au

Click here for the form

The new structure will not change your local branch in any noticeable way, except that the committee may look less harassed. We will change from a Company Limited by Guarantee, set up under Federal law, which has branches in Sydney, Melbourne and Canberra, to an Incorporated Association, set up under State law, (in this case the law of Victoria) with the same branches. The original Company was set up from Victoria and it is therefore easier to transfer to an Association set up in Victoria than to any other State. There is no material difference which State's laws are used.

We are currently working on the constitution for the new Association and the processes for transferring all the assets of the Company, including memberships, to the Association. We expect this to be completed for the next membership year.