Our Commitment to Privacy

DAMA Australia Inc. is committed to protecting the privacy of our members, volunteers, partners and website users. We recognise the importance of managing personal information responsibly and transparently.

We collect, use and manage personal information in accordance with the Privacy Act 1988 (Australia) and the Australian Privacy Principles.

This Privacy Policy forms part of our broader Terms & Conditions. It explains how DAMA Australia collects, uses, discloses, secures and otherwise manages personal information relating to members and other individuals who engage with the organisation.

Collection of Personal Information

DAMA Australia provides a range of products and services for data management professionals in Australia. We collect personal information for the following purposes:

• Membership activation (including through State or Territory branches)
• Updating personal and professional information of our members
• Membership renewal and administration
• Providing continuing professional development opportunities
• Advertising employment opportunities
• Events promotion and attendance
• Supporting volunteer initiatives and professional community activities
• Managing publications, newsletters and subscriptions

We may collect your personal information in a variety of ways depending on the nature of the service you are engaging with, including:

• Face-to-face contact
• Telephone calls
• Voice or image recordings
• Social media messages, posts, feeds or interactions
• Through the DAMA Australia website, including via cookies
• Electronic surveys
• Email correspondence
• Hard-copy forms
• Data transfer from State or Territory branches

The personal information we collect may include:

• Contact details (such as name, email address, phone number and postal address)
• Relevant demographic information (such as your age and gender
• Education information (such as qualifications or institutions attended)
• Professional details including area of expertise or professional interests
• Employment details such as employer and job title
• Areas of interest or involvement within DAMA Australia activities
• Event participation and volunteer involvement
• Financial or payment-related information

In most cases, and where possible, we collect personal information directly from you. If we collect personal information from another source, we will take reasonable steps to inform you.

Use of Personal Information

We use personal information for the purposes for which it was collected. This includes administering memberships, communicating with members, providing professional development opportunities, promoting events and managing DAMA Australia activities.

If we are unable to collect necessary personal information, we may not be able to provide certain services or benefits to you.

From time to time we may wish to use personal information for a new purpose such as research activities, publications or awareness campaigns. Where appropriate, we will seek your consent before doing so.

Third‑Party Services

In order to provide services to members, DAMA Australia may share limited personal information with trusted third‑party service providers that support our operations. These may include membership management systems, event management platforms, website hosting providers, email distribution services and survey tools.

These service providers are only given access to the information required to perform their services and are expected to handle personal information securely and in accordance with applicable privacy requirements.

Website Cookies and Analytics

The DAMA Australia website may use cookies and analytics tools to understand how visitors interact with the website and to improve user experience. Information collected may include pages visited, time spent on the site, browser type, device information and general geographic location.

This information is generally collected in aggregated form and does not directly identify individuals. Users may manage cookie preferences through their browser settings.

Social Media

DAMA Australia engages with members and the wider data management community through social media platforms. If you choose to engage with the DAMA Australia using our social media pages or feeds, please be aware that any personal information you supply in that arena may be:

• Available for the user group to see (which may be a public or private group, depending on the social media platform being used)
• Able to be “screen shot” and potentially downloaded by anyone in the user group and is, thus, uncontrolled
• Subject to the privacy settings and privacy policy available on the relevant platform

Users should review the privacy policies and settings of those platforms when sharing information online.

Cloud “infrastructure as a service” (IaaS) services

Our IaaS provider, “membes”, supplies web hosting and customer relationship management (CRM) services. DAMA Australia discloses personal information which we have collected to membes so that membes can provides these services for the benefit of our members. Any personal information collected and managed by membes on our behalf is stored securely in Australia and is subject to the terms of our contractual arrangement with that party.

Secure payment services

Our secure payment provider, SecurePay, is accessed by members via a gateway from the DAMA Australia website. DAMA Australia discloses certain personal information which it collects to SecurePay in order that it may provide these services to members. DAMA Australia does not collect or hold credit card or debit card information submitted by members to SecurePay.

Surveys

Our survey services are provided by specific suppliers such as Survey Monkey. Surveys are most often conducted online, however may also be conducted over the telephone or in person. DAMA Australia discloses to survey services providers such personal information as relates to the people who choose to take part in the surveys.

All members are asked to consider participating in DAMA Australia surveys so that we can continue to offer meaningful and relevant services, as well as improve our practices to meet member expectations. Participation in any of the DAMA Australia’s surveys is entirely optional and members are encouraged to familiarise with the privacy policy of the relevant survey supplier before providing any information – personal or otherwise.

Links to other websites

DAMA Australia website may provide links to information, resources and services available on other websites. When you link to other websites, you are leaving the DAMA Australia website and your personal information will be handled in accordance with the privacy policies of those websites.

We do not share your personal information with other websites and we do not track your external website browsing history.

Data Storage and Security

DAMA Australia takes reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure.

Personal information may be stored in secure cloud‑based systems or managed by trusted service providers who support DAMA Australia operations.

Access and Correction

You may request access to personal information that DAMA Australia holds about you. If you believe information we hold is inaccurate, incomplete or outdated, you may request that it be corrected.

Requests for access or correction can be made using the contact details below.

Privacy Complaints

If you believe your privacy has been breached, you may contact DAMA Australia to lodge a complaint. We will investigate complaints and respond within a reasonable timeframe.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner.

Updates to this Policy

DAMA Australia may update this Privacy Policy from time to time to reflect changes in legal requirements, technology or organisational practices. The most current version will always be published on the DAMA Australia website.

Contact Us

For questions about this Privacy Policy or to request access to your personal information, please contact:              

By email: admin@dama.org.au                       

Website: https://www.dama.org.au